Hong Kong companies hiring employees in mainland China must strictly comply with mainland labor laws and cross-border employment policies. The core issues revolve around three dimensions: legal compliance, procedural standardization, and risk avoidance. Specifically, this can be clearly understood from four aspects: policy basis, core advantages, operational procedures, and key considerations. According to the Basic Law of the Hong Kong Special Administrative Region of the People’s Republic of China, the Ordinance on the Establishment of Mainland Offices by Hong Kong Enterprises, and the Regulations on the Employment Administration of Residents of Taiwan, Hong Kong, and Macao in Mainland China, Hong Kong companies can directly hire employees in mainland China.
Mainland employees are familiar with local consumption habits, policy environment and cultural background, which can help companies quickly expand into the mainland market, especially in the Guangdong-Hong Kong-Macao Greater Bay Area business layout, and can reduce cross-regional operating costs.
It covers all levels of talent, from entry-level positions to high-end technical and management roles, and possesses internationally recognized professional capabilities in fields such as the internet, manufacturing, and healthcare to meet diverse business needs.
Compared to Hong Kong, some cities in mainland China offer better value for money in terms of labor costs and office space rentals. Furthermore, the cost structure can be further optimized through compliant social security contributions (such as by taking advantage of social security exemption policies in both places).
We offer our clients a WhatsApp service to answer any HR-related questions you may have. We understand the urgency of our clients' needs, and all inquiries will be responded to within one hour at the fastest, and no later than one business day, ensuring you receive efficient support whenever possible.
During the collaboration, our company will assign a dedicated human resources consultant team to each client to follow up on the project throughout the process and provide customized professional human resources services to ensure that the entire process is efficient and smooth.
Our Hong Kong office team has extensive experience in human resource management, providing professional solutions for businesses across various industries to ensure clients have sufficient manpower to grow their businesses.
Leveraging our recruitment experience and our extensive Hong Kong human resources database, we can provide clients with suitable staffing in a short period of time, thereby improving operational efficiency.
We are committed to providing high-quality and stable human resources consulting services. Our company maintains consistent service quality, ensuring your peace of mind when choosing our services. Our team strictly adheres to company-designated procedures to provide services to clients, ensuring that every human resources need is met quickly.
1. Employment Permit Application
Enterprises submit applications to the local municipal labor and social security department, and need to prepare documents such as business licenses, employee travel documents, health certificates, and letters of intent to hire. Approval results can be obtained within 10 working days, and filing procedures must be completed after approval.
2. Signing of labor contract
A written contract must be signed within one month of the start of employment. The contract must be in Chinese (or accompanied by a Chinese translation confirmed by both parties), clearly specifying the work location, salary, working hours (no more than 8 hours per day, with at least 1 day off per week), and probation period (for contracts of 3 months to 1 year, the probation period is ≤1 month; for contracts of 1 to 3 years, the probation period is ≤2 months; for contracts of more than 3 years, the probation period is ≤6 months).
3. Social Security and Tax Procedures
Within 30 days, register employees for social security (pay five insurances, and housing provident fund in some areas). Eligible Hong Kong employees can apply for a "Social Security Exemption Certificate" to avoid double payment. At the same time, personal income tax must be withheld and paid on their behalf. If an employee resides in mainland China for more than 183 days in a year, they must declare global income tax and can deduct taxes under the double taxation agreement.
4. Subsequent Management
Within 10 business days after the contract is terminated/cancelled.
• Compliant Termination Procedures: Termination of an employment contract requires a legal reason (such as serious employee misconduct or inability to perform work duties) and must comply with procedures such as written notice and economic compensation. Unjust termination may result in substantial damages.
• Dispute Resolution Mechanisms: Labor disputes should be resolved primarily through negotiation and mediation. If arbitration is necessary, an application must be made to the labor dispute arbitration committee in the place where the employment contract is performed or where the company is located. If dissatisfied with the outcome, a lawsuit can be filed in court.
If you’re looking for a reliable Hong Kong HR company or HR consultant to help you solve challenges in talent recruitment, staff deployment, or payroll management, we are your best choice.
Contact us today so our professional team can understand your needs in detail and tailor the most suitable HR solution to help you achieve your business goals and improve team efficiency!
Whether you are a company looking for suitable candidates or a job seeker looking to learn about job opportunities, we are happy to assist you. Please fill out the form below or contact us through the methods below, and we will get back to you as soon as possible.
